Digital Naming Standards
Standardized naming ensures your evidence is searchable and chronological.
The Naming Formula
YYYY-MM-DD_ENTITY_TYPE_DETAIL
Example: 2024-03-12_WellsFargo_Notice_LateFeeDispute.pdf
Correct Naming
- ✓
2023-11-05_AMEX_Statement.pdf - ✓
2024-01-20_USPS_CertifiedSlip.pdf - ✓
2024-02-15_Lender_Letter_Response.pdf
Avoid These
- ✕
Scan_001.pdf - ✕
bank letter 3.jpg - ✕
FinalNotice!!!.pdf
Why ISO-8601 Matters
Starting with Year-Month-Day (YYYY-MM-DD) forces your computer to sort files chronologically by name, regardless of when they were scanned. This builds an automatic timeline in your folder view.
Our Boundaries In Communication
Applying naming standards is an organizational protocol. We do not provide legal strategy regarding document contents.